Time Card Calculator

A time card calculator turns a week of clock-in and clock-out times into the hours you worked, so you can check a timesheet or a paycheck. Enter each shift as it appears on the time clock, take off any unpaid breaks, and the calculator adds up every day of the week in hours and minutes and in decimal hours, then splits the week into regular and overtime hours.

1. Choose the day your week starts on: Monday or Sunday. Use the day your employer’s workweek begins.
2. For each day you worked, enter the clock-in and clock-out times. If you clocked out and back in during the day, put the second part in shift 2. Leave days off blank.
3. Enter any unpaid break minutes taken inside those shifts, such as a 30-minute lunch.
4. Choose the overtime threshold for this calculation: after 40 hours in the week, a custom weekly number of hours, or no overtime.
5. To estimate gross pay, turn on the pay estimate and enter your hourly rate and overtime multiplier.
6. Press Calculate Time Card. You can copy the summary as text or print it.

Copy Monday to weekdays fills Tuesday to Friday with Monday’s shifts and break, Clear all empties every time, and Reset to example loads a Monday-to-Friday, 9:00 AM to 5:00 PM week. The optional Week of date only labels the printout; it does not change any figure.

Every figure is worked out in whole minutes:

• Shift = clock-out time − clock-in time
• Day = the day’s shifts − its unpaid break
• Week = the sum of the seven days

A shift from 9:00 AM to 5:00 PM is 8 hours. Take off a 30-minute unpaid lunch and the day is 7 hours 30 minutes, which is 7.50 decimal hours. Five of those days make 37 hours 30 minutes, or 37.50 hours.

Nothing is rounded before it is added up. The minutes are summed first and only the totals are shown in hours and minutes and in decimal hours, so three days of 7 hours 20 minutes come to 22 hours exactly rather than 21.99. The calculator uses the minutes you enter and does not round clock punches. Some employers round punches to the nearest 5, 6 or 15 minutes, so their total can differ from this one by a few minutes.

A day with no times is a day off and counts as 0 hours. A clock-in without a clock-out, or a clock-out without a clock-in, is flagged rather than guessed.

Unpaid break minutes are taken off the day’s shifts. Paid breaks are part of your worked time, so leave them out. There is no automatic lunch deduction: if you took a 30-minute unpaid lunch, enter 30 for that day, and if you took none, leave the break blank.

If you clocked out for lunch and back in again, enter the two parts as shift 1 and shift 2 instead. The gap between them is already left out, so do not enter it as a break as well. Only enter additional unpaid break time that occurs inside the shifts. A break can never be longer than the day’s shifts.

The days are added up in order through the workweek. Hours up to the overtime threshold you choose are regular hours, and every minute worked after the threshold is reached is an overtime hour. Overtime is placed on the days it was actually worked, not spread across the week.

With five 9-hour days and a 40-hour threshold, Monday to Thursday are 36 regular hours. Friday’s first 4 hours take the week to 40, so they are regular, and Friday’s last 5 hours are overtime: 40 regular hours and 5 overtime hours in all.

Because the order matters, choose the day your employer’s workweek starts on. With a Sunday start, Sunday’s hours count first rather than last. You can also set a custom weekly threshold from 1 to 168 hours, or choose no overtime to count every hour as regular.

The threshold is your choice for this calculation. The calculator does not decide whether you are entitled to overtime, which depends on your job, your employer and where you work. It applies one weekly threshold only: it does not add daily overtime, state overtime rules or meal-break rules.

Payroll systems and timesheets often record hours as decimals. To convert minutes to decimal hours, divide them by 60: 30 minutes is 0.50 hours, so 7 hours 30 minutes is 7.50 hours, and 20 minutes is 0.33 hours, so 7 hours 20 minutes is 7.33 hours. The calculator shows every total both ways, with decimals to two places.

The chart rounds each step to two places, but the calculator adds up minutes before it converts, so its totals do not pick up the chart’s rounding. Your employer may round time differently, for example to the nearest quarter hour, so check its policy if a payroll figure does not match.

Overnight shifts. Enter the times as they appear on the clock. When the clock-out time is earlier than the clock-in time, the shift is read as ending the next morning: 10:00 PM to 6:00 AM is 8 hours, and 11:30 PM to 12:30 AM is 1 hour. There is no overnight switch to set. A clock-in and clock-out at the same time is not accepted, because it could mean no time or a full day.

The whole of an overnight shift counts on the day it started. A Friday night shift that ends on Saturday morning is all Friday’s hours. That includes the last night of the week: a shift that starts on the final day of the workweek and ends after midnight stays in this week rather than moving into the next one.

Split shifts. Each day has room for two shifts. 8:00 AM to 12:00 PM plus 1:00 PM to 5:00 PM is 8 hours, because the hour between the shifts is not worked time. Shifts may not overlap, either on the same day or across midnight: if Monday’s shift runs from 10:00 PM to 6:00 AM, Tuesday’s first shift has to start at 6:00 AM or later.

Turn on the pay estimate to see gross pay for the week from your hourly rate:

• Regular pay = hourly rate × regular hours
• Overtime pay = hourly rate × overtime hours × overtime multiplier
• Estimated gross pay = regular pay + overtime pay

Pay is worked out from minutes, not from rounded decimal hours, and each line is rounded to the cent once. 20 minutes of overtime at $25.00 an hour and 1.5× is $12.50, rather than the $12.38 you would get from 0.33 hours. The multiplier can be 1×, 1.5×, 2× or a custom figure from 1 to 3.

The estimate is gross pay, before taxes and deductions. To estimate take-home pay from an hourly wage, use the Hourly Paycheck Calculator. To check the figures on a pay stub, use the Pay Stub Calculator, and for an annual salary, the US Paycheck Calculator. If you already know your regular and overtime hours, the Overtime Pay Calculator works out a week’s overtime pay directly.

A standard week. Monday to Friday, 9:00 AM to 5:00 PM, with a 30-minute unpaid lunch each day. Each day is 7 hours 30 minutes (7.50 hours) and the week is 37 hours 30 minutes (37.50 hours). That is under a 40-hour threshold, so there is no overtime. This is the week that Reset to example loads.

A week with overtime. Five 9-hour days, Monday to Friday, with a 40-hour threshold:

At $25.00 an hour with time and a half, regular pay is 40 × $25.00 = $1,000.00, overtime pay is 5 × $25.00 × 1.5 = $187.50, and estimated gross pay is $1,187.50 before taxes and deductions.

The calculator adds up the times you enter, to the minute. It is a calculation aid, and these are the things it does not do:

• It is not an official time record, not payroll software and not legal advice about overtime. Your employer’s records and pay policies decide what you are paid.
• The overtime threshold is the one you select. The calculator does not decide whether you are eligible for overtime.
• It applies one weekly threshold only. There is no daily overtime, no state-specific overtime rule and no meal-break rule.
• Breaks are what you enter; nothing is deducted automatically. Gaps between split shifts are already left out.
• Clock punches are not rounded. Your employer’s rounding policy may give a slightly different total.
• The pay estimate is gross pay only. No taxes or deductions are taken out.
• It covers one week at a time. There is no biweekly mode and no paid time off, holiday or sick hours. For a two-week pay period, calculate each week separately: weekly overtime is counted week by week, not against 80 hours.

Need to total a few individual work periods instead? Use the Work Hours Calculator.

• Work Hours Calculator — add up one shift or a few separate work periods in hours and minutes and decimal hours.
• Hourly Paycheck Calculator — estimate take-home pay from an hourly wage, with overtime and taxes.
• Pay Stub Calculator — see the earnings, taxes and deductions on one paycheck, line by line.
• Overtime Pay Calculator — one week's gross pay with time and a half, double time or another multiplier, before tax.
• US Paycheck Calculator — estimate take-home pay from an annual salary after federal, state and payroll taxes.
• Salary to Hourly Calculator — convert an annual salary to an hourly rate, or an hourly rate to a salary.